SEAMER PARISH COMMUNITY FUND CONSTITUTION

SEAMER PARISH COMMUNITY FUND CONSTITUTION
Objective
The fund will be called the Seamer Parish Community Fund; the purpose of which is to allocate
monies for the benefit of the residents living in the Parish of Seamer and provided by the
owners of the Seamer Windfarm.
STATUS
The allocation of the monies will be overseen and administered by the members of Seamer
Parish Council. Applications to the Fund will be discussed as an agenda item at the bimonthly
Parish Council meetings.
MEMBERSHIP
A minimum of three Parish Councillors must be in attendance at Parish Council meetings to
be quorate and able to recommend allocation of monies.
a) An Independent Chairman will be co-opted by the Parish Council to chair the meeting held
annually to ratify grants made and to report on the year to date. The Independent Chairman
must also have wide ranging experience and knowledge of chairing meetings.
b) The role will include leading discussion on priorities and ensuring that the monies are
allocated in a free and fair manner.
c) The independent Chairman, if at all possible, must not be a resident in Seamer Parish.
d) The independent Chairman must state if he/she has any conflict of interest when reviewing
applications to the Seamer Parish Community Fund.
e) The views of the Chairman will be treated of equal importance to those of the Parish
Councillors where grants are equal to, or exceed £1,000, but the final decision will be taken
by members of the Parish Council.
Final approval of disbursements will be confirmed at the Parish Council meeting.
The Parish Clerk (or other appointed person) for this purpose will be asked to take minutes
and give advice when requested. The minutes are ratified at Parish Council meetings.
ALTERATIONS TO CONSTITUTION
The constitution of the Seamer Parish Community Fund (‘SPCF’) will be kept under review and
any changes agreed at the Annual Parish Meeting.
COMMUNICATION
A standing item will be included on the Parish Council agenda under the heading ‘Seamer
Parish Community Fund’.
Reports of meetings will be provided to those living in the parish via the Grapevine and
through minutes displayed on the parish noticeboards. Information can also be accessed by
attendance at Parish Council meetings.
FINANCE
a) A separate bank account shall be maintained in the name of the ‘Seamer Parish Community
Fund’.
b) All cheques to be signed by, two from three nominated Parish Council members.